Run the fleet, not the tab bar.
Dispatch, tracking, EU 561 schedules, fuel and toll costs, the driver app, and customer visibility in one screen.
Works with the telematics and services you already run
Built for European long-haul. Not generic SaaS.
EU 561 compliance, computed.
Driving time, breaks, daily rest, and weekly rest are calculated from the tachograph automatically. Schedules update as the route changes. No more rest-window roulette.
Multi-stop orders that stay accurate.
Loading, offloading, customs, ferry and rail stops in one order. Auto-advance proposes status changes when a truck enters a geofence; the dispatcher confirms in one click.
Tachograph driver auto-assignment.
Driver cards map to trucks as shifts rotate. Working-time records, rest, and shift handovers are captured without anyone typing a thing.
Card mapped, rest 3h 52m
Fuel & toll reconciliation, daily.
AS24, DKV, and toll provider transactions sync at 18:00 Bucharest time and are matched to the order they belong to. Costs land directly in per-truck profitability.
Driver app in the language they speak.
Routes pushed straight to the driver phone. Voice guidance in 8 languages. Speed cameras and weight bans warned in real time. Drivers stop calling for instructions.
A live link for the customer.
Every order has a secure, shareable tracking page. The customer sees the truck on the map, current stop, and live ETA. No account needed, no more "where is my load?" calls.
Auto-advance
The dispatcher stays in the loop, not on the phone.
When a truck enters the next stop's geofence, VIGILFleet queues a pending status change. One click confirms it. Zero missed arrivals, a full audit trail, and zero status calls back to the driver.
- 500m proximity geofence per stop
- Confirm or dismiss in one action
- Country-aware time zones (no 1h drift)
- Loading, customs, ferry and rail stops
Truck approaching offload location
NL-45-BXG · proximity detected
Pending · Offload arrival
Dispatcher notified · awaiting confirmation
Confirmed · Status: Unloading
Next stop: customs clearance
Six tools become one. Six headaches go away.
The dispatcher day, before and after. Every row is a process you run today on a spreadsheet, a phone, or a portal.
Today
- Customer asks "where's my load?" five times a day
- Driver gets stops by phone call and screenshot
- Dispatcher chases AS24 portal at month-end
- Spreadsheet for EU 561 schedules, recalculated by hand
- Status updates lost in WhatsApp groups
- Profitability arrives in a PDF, two weeks late
With VIGILFleet
- Customer has the link, sees the truck on the map
- Driver gets the route in the app, in their language
- Costs sync at 18:00 daily, matched to the order
- Schedule computed live from the tachograph
- Auto-advance queues every arrival for one-click confirm
- Per-truck margin updated as fuel and tolls land
Most fleets recoup the per-truck price in dispatcher hours within the first month. We'll show you the math on the demo call.
7 days
from signup to live, self-serve
8 languages
in the driver app and voice guidance
14 integrations
telematics, fuel cards, routing, alerts
€17 per truck
at 50+ trucks on annual prepay
€25 per truck. Per month.
One price covers the whole platform: dispatcher dashboard, driver app, integrations, and ops alerts. Volume and prepay discounts stack.
Everything is included
- Live tracking and EU 561 schedule computation
- Multi-stop orders with auto-advance
- Tachograph driver auto-assignment
- Driver mobile app (8 languages)
- Customer tracking links
- Fuel-card and toll auto-sync
- VAT & cross-border invoicing
- Per-truck profitability
- Role-based access for the whole team
- Email and Telegram alerts
- EU data residency, DPA on request
The product is built to be set up by your team in an afternoon. White-glove onboarding is available on request if you'd rather we do it.
Estimate your bill
EUR, ex. VAT€25.00/mo
Discount stack
- Annual prepay−15%
- 25+ trucks−10%
- 50+ trucks−20%
Fleets over 100 trucks? Talk to us.
Driver data is sensitive data.
Locations, tachograph identifiers, cost structures and customer pricing are protected from the first line of code.
- Registered
- Synthax Codes SRL
Reg. 3001435 - Recognised as
- Moldova IT Park resident
GDPR-native
Built for EU data from day one. DPA signed before onboarding.
EU data residency
Hosted in Frankfurt. Data stays inside the EU without SCCs.
Encrypted at rest
TLS in transit. AES-encrypted sensitive fields. Tokens isolated.
Role-based access
Admin, manager, dispatcher, accounting, editor. Every change audited.
Company isolation
Driver data never crosses tenant boundaries. Ever.
Export & erase
Right to portability and erasure, one click. Full audit log.
What you'd ask if we were on a call.
Why not just use Wialon (or our existing telematics)?
Wialon, Ruptela and Webfleet are tracking platforms. They show you where the truck is. They don't run dispatch, schedule EU 561, share routes with drivers in their language, or give the customer a tracking link. VIGILFleet sits on top of your telematics and turns positions into operations.
Do I need to replace my telematics hardware?
No. VIGILFleet integrates with your existing telematics provider via API. The devices already installed in your trucks stay where they are.
Which telematics platforms are supported?
Wialon, Ruptela, Teltonika, Webfleet, and Flespi out of the box. If you're on something else, ask. Connectors are usually a week of work.
How is per-truck pricing counted? What's the math?
Each tractor in the system counts. Trailers, drivers, customers, dispatchers and stops are unlimited. €25/truck base, −10% at 25+ trucks, −20% at 50+, additional −15% on annual prepay. A 50-truck fleet paying annually = €17/truck/month, which is roughly the cost of one mid-tier tracking-only seat.
How fast is the rollout?
Most fleets are live in 7 days self-serve. Larger fleets with edge-case integrations take 1-2 weeks with our help. The 30-day evaluation starts the day you go live, not the day you sign.
What if our drivers don't speak English?
Driver app ships in 8 languages: English, Romanian, Russian, Ukrainian, German, Polish, French, Italian. Voice guidance is in the driver's language too.
How is data separated between customers?
Each customer account is fully isolated. Driver, vehicle and order records are scoped to a single company. No data is shared across tenants under any circumstance.
Can we leave?
Yes. Cancel anytime, monthly. Full export of your data as JSON or CSV per GDPR Article 20. We don't hold your operations hostage. If VIGILFleet stops being worth €17/truck for you, you should leave.
Do you sign a DPA?
Yes. The standard DPA is published on this site and signed before any personal data is uploaded. Enterprise contracts negotiable.
See it on your fleet's data.
Thirty minutes. We plug into your telematics, import a real order, and run your dispatcher view live. No slides, no intro deck.
If it's not obviously better than what you do today, we'll tell you to keep your spreadsheet.