VIGILFleet.
The operating system for EU trucking companies. Orders, drivers, compliance, invoicing — one platform, zero spreadsheets.
Running a European fleet
is broken by default.
Most transport operators juggle 6–9 disconnected tools. That costs days every month in admin — and thousands in missed revenue.
Spreadsheet overload
Orders in Excel, drivers on WhatsApp, CMRs on paper. Nothing connects, errors compound, no one has the full picture.
Zero live fleet visibility
Dispatchers phone drivers to find truck positions. No ETA accuracy, no delivery confirmation, no route data at scale.
Ghost trucks drain revenue
Vehicles idle for 400–900+ hours while dispatchers don't notice. Every idle day is a direct loss.
Compliance fines surprise you
ITP, RCA, tacho expiries discovered at border crossings or when fines arrive. Always reactive.
CMR chaos delays invoicing
Missing documents block invoice generation. Revenue sits uncollected for weeks while your team chases paperwork.
Manual billing is weeks late
Invoices generated by hand long after delivery. Cash flow suffers, payment cycles stretch, mistakes go unnoticed.
Six modules. One platform.
Zero spreadsheets.
Vigil Fleet replaces every disconnected tool your team uses today. From GPS tracking to invoice generation — fully connected in real time.
Live EU map
Real-time GPS for every truck across Europe. Fuel stations, theft-risk zones, workshops, parking — all in one view.
GPS · Real-time · EU coverageOrders & dispoplan
Create, assign, and monitor orders across your dispatcher team. Route progress, ETA, and status update live.
Dispatch · TMS · Multi-dispatcherDriver management
Full driver profiles with licenses, tacho cards, posting dates, leave planning, and country work restrictions.
HR · Leave · Tacho · PostingFleet compliance
ITP, RCA insurance, and tacho expiry tracked per truck and trailer. Red alerts before anything expires.
ITP · RCA · Tacho · AlertsInvoicing
Auto-generate invoices from completed orders. Track ready-to-send, overdue, and total monthly revenue.
Accounting · Revenue · Multi-entitySmart alerts
Idle trucks, late orders, missing CMRs, expiring documents — proactive alerts reach the right dispatcher instantly.
Alerts · Automation · 24/7Know where every truck is.
Right now.
Every truck across the EU — visible in real-time. Each position shows driver, fuel level, active order, break status, and full route history.
- ✓Real-time GPS with heading, speed, and driver status
- ✓61 fuel stations and AdBlue stops mapped across EU
- ✓Theft-risk zones highlighted on major corridors
- ✓Nearest workshops with contact info
- ✓ETA calculation per active order, updated live
- ✓Full route history per vehicle, exportable as CSV
| Truck | Driver | Route | ETA | Status |
|---|---|---|---|---|
| TR-204-AB | Driver A | DE 80331 → FR 69001 | 14:30 FR | ● Late |
| TR-318-BC | Driver B | NL 3000 → BE 2000 | 16:15 BE | Offloading |
| TR-441-CD | Driver C | FR 75001 → SK 811 | 10:26 SK | To Loading |
| TR-509-DE | Driver D | ES 28004 → ES 48001 | 18:00 ES | Fueling |
| TR-627-EF | Driver E | PL 00-001 → PL 80-001 | 12:45 PL | Offloading |
| TR-712-FG | Driver F | IT 20121 → IT 10128 | 15:50 IT | To Loading |
Full dispatch control.
One screen.
Your full fleet, every dispatcher, every active route — managed in a single real-time table. Assign, track, and adjust orders without switching tools.
- ✓Filter by dispatcher, truck, customer, or status
- ✓Loading place, unloading place, and next order per truck
- ✓Broker name, loading time, and km remaining visible
- ✓Live status: Fueling → Loading → En Route → Offloading
- ✓Late order warnings with ETA deviation highlighted in red
- ✓Export full dispo plan as CSV for monthly reporting
Order complete.
Invoice in one click.
The moment a delivery is confirmed, Vigil Fleet marks it ready to invoice. Generate, send, and track all invoices without leaving the platform.
- ✓Auto-detect completed orders eligible for invoicing
- ✓Customer database with full order and payment history
- ✓Route, loaded km, empty km, price, and dispatcher per invoice
- ✓Overdue invoice alerts with days-elapsed tracking
- ✓Multi-entity invoicing — bill from multiple legal entities
- ✓Export CSV or generate PDF for your accounting system
| Reference | Customer | Route | Price |
|---|---|---|---|
| INV-2026-0441 | Customer A | DE 80331 → FR 69001 | €4,200 |
| INV-2026-0440 | Customer B | NL 3000 → BE 2000 | €3,150 |
| INV-2026-0438 | Customer C | DE 10117 → ES 28004 | €5,800 |
| INV-2026-0436 | Customer D | FR 69001 → IT 20121 | €2,940 |
| INV-2026-0433 | Customer E | AT 1010 → SK 811 01 | €3,600 |
Never miss a deadline.
Never pay a fine.
Every truck's and trailer's compliance status tracked automatically. Colour-coded alerts surface before documents expire — not after.
| Plate | Type | ITP expiry | RCA expiry | Tacho | Insurer | Status |
|---|---|---|---|---|---|---|
| TR-204-AB | Truck | 08 Oct 2026 | 20 Feb 2027 | 13 Sep 2026 | Insurer A | OK |
| TR-318-BC | Truck | 06 Oct 2026 | 05 Jun 2026 | 22 Oct 2027 | Insurer B | RCA Due |
| TR-441-CD | Truck | 12 Jun 2026 | 22 Apr 2026 | 08 Jan 2028 | Insurer A | ● Expired |
| TR-509-DE | Truck | 13 Jan 2027 | 16 Feb 2027 | 08 Jan 2028 | Insurer C | OK |
| TR-627-EF | Truck | 28 Jun 2026 | 21 Feb 2027 | 16 Oct 2026 | Insurer B | OK |
| TR-712-FG | Trailer | 09 Aug 2026 | 28 Jun 2026 | — | Insurer A | OK |
Problems surface
before they cost you.
Vigil Fleet monitors your fleet 24/7. The right alert reaches the right dispatcher — automatically and in real time, across every vehicle.
TR-441-CD — RCA expired 22 Apr 2026
Liability insurance expired. Truck must not cross EU borders until renewed. Contact insurer immediately.
TR-204-AB — IDLE 427h · No order assigned
Truck unassigned for 17+ days. Assigned dispatcher has been notified. Revenue loss accumulating.
TR-318-BC — 11 CMR documents missing
11 unattached CMR docs blocking invoice batch #2026-04. Action required to release €14,200.
TR-712-FG — ITP due in 7 days (12 Jun 2026)
Technical inspection due next week. Schedule at workshop in Berlin or Munich.
TR-627-EF — Delivery confirmed · Ready to invoice
Delivery confirmed. Invoice INV-2026-0441 ready to generate (€4,200).
TR-509-DE — Crossed Spain border at La Jonquera
Driver en route to Madrid. Estimated arrival 18:00 today, on schedule.
Built different.
For EU trucking.
Not a US platform adapted for Europe. Designed from day one for how European fleets — and their regulations — actually work.
EU-native from day one
MEGA trailers, EU posting directives, CMR documentation, AdBlue tracking, cross-border compliance — every feature built for how EU fleets actually operate. Not adapted from a North American product.
Real-time, no compromises
Live GPS, live order status, live driver state, live compliance scores. No manual refresh, no polling delays — your dispatchers see reality as it happens, every second.
Genuinely all-in-one
Map + Orders + Dispoplan + Drivers + HR Planning + Fleet Compliance + Invoicing + Accounting. One login replaces 6–9 disconnected tools. No data gaps, no switching, no manual syncing.
Scales as you grow
From 10 trucks to 500+. Multi-entity invoicing for group structures, multi-dispatcher access with role permissions, REST API access for custom integrations as your operation expands across borders.
Pricing tailored to your fleet.
Per-truck pricing scaled to your operation. Onboarding, EU support, and updates included. We'll quote you on the demo call.
Ready to run your fleet smarter?
See Vigil Fleet live in a 30-minute demo — we'll map it to your exact operation.
Questions? Email contact@synthax.codes — we reply within 2 hours.